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Call for Papers; Presentation Guidelines
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Presenting authors: Please come back to this page occasionally for checking up-to-date additional information.
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Papers in all the fields of mass spectrometry and related topics are welcome to be submitted for oral or poster presentations. You can submit your paper for an oral presentation in one of the symposiums those are open not only for invited speakers (see the symposium list) or in the general oral session. Submitted abstracts are reviewed by the program committee and authors will be notified about acceptance/rejection. Abstracts submitted for the symposiums are reviewed by the organizers, and may be asked to move to the general oral session or poster presentation.
Every effort will be made to accommodate your preference in presenting session. However, the program committee reserves the right to schedule a paper as necessary.
Before submitting your abstract, please read the instructions in the How to Submit Your Abstract and Manuscript Preparation for the Book of Abstracts sections.
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You are encouraged to submit abstract on-line. You need to register for the conference, before making an on-line abstract submission. We assume the presenting author is submitting his/her own abstract. (Although it is not a standard procedure, a non-presenting author can also submit an abstract on behalf of the presenting author, if necessary. The instructions in this section may not be applicable to such a case.)
You can freely edit, modify or withdraw your abstract before the deadline of on-line paper submission.
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On-line paper submission
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You can submit your abstract from the Registration & Paper Submission section. Fill all information according to the instructions:
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You need : |
- Registration number (you will receive it just after your on-line conference registration) and your e-mail address.
- Contact information (of the presenting author): name, address, phone number, and e-mail address.
- Title of the paper, name of institution(s), and names of all authors.
- Name of the presenting author (the person who gives a talk and attends a poster session)
- Short abstract (max 200 words): details
- Type of presentation (Oral in one of the Symposiums/Workshops/General session/Others or Poster)
- Symposium/Workshop to which you would like to submit your paper
-> See the list of Symposiums and Workshops.
- Field of work (choose one from the list).
- Would you like to apply "Best Presentation Award"? (Yes or No)
- Manuscript for the Book of Abstracts: in Microsoft Word or PDF file smaller than 2M-bytes. IMPORTANT: You must check the sample image generated from your Microsoft Word file after your manuscript submission. (See the instructions in the Manuscript Preparation for the Book of Abstracts section.)
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Deadline : |
5:00 pm, Thursday, June 20, 2013 (Japan standard time)
Extended until 5:00 pm, Tuesday, June 25, 2013 (Japan standard time)
No further editing and/or withdrawal is allowed after the deadline.
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Those who wish to submit off-line
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We strongly recommend the use of on-line paper submission for your convenience. However, if you are unable to use the on-line submission for some reason, contact the organizing committee as soon as possible. Off-line solutions may not be available when the deadline is getting very close.
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Manuscript Preparation for the Book of Abstracts
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Follow the detailed instructions in the sample/template file downloaded from the link below. The actual Book of Abstracts will be printed in "A4 page size" in black and white.
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Paper manuscript: 1 portrait pages of A4 size.
Size of the file: no bigger than 2 M-bytes
Instructions/Sample: PDF version (Adobe Reader required)
Instructions/Template: Microsoft Word document file (Microsoft Word required)
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Instructions for uploading your manuscript
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We accept a Microsoft Word document file (recommended) or a PDF file. Prepare and save your manuscript in Microsoft Word document format (.doc or docx.), if possible. Otherwise, prepare your manuscript with other word processor software and convert the document file to a PDF file for uploading. A special care is necessary for the PDF conversion.
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File format: |
- Microsoft Word document file (Microsoft Word required)
Although the template is a Microsoft Word 2003 file (.doc), Microsoft Word 2007 (or later) file (.docx) and Microsoft Word 2003 file (.doc) are acceptable.
- PDF file (Adobe Acrobat required or other PDF file generating software required)
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Size of the file: |
2 M-bytes or smaller
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File uploading: |
# Microsoft Word users
Upload your Microsoft Word document file in original file format: the recommended procedure.
# Non-MS Word users
Convert your document file to a PDF file with Adobe Acrobat or other PDF file generating software before uploading.
All the fonts must be embedded correctly. (Adobe Acrobat users: Select "Press" in the job options.)
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Verifying
uploaded file: |
[VERY IMPORTANT] You must verify the image of your manuscript after uploading. Do it as follows and replace your manuscript, if necessary.
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You will receive an e-mail that acknowledges your submission approximately in 20 min.
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Find the URL for manuscript downloading and open it for checking your manuscript thoroughly, especially if all the characters appeared as you wish and all the figures, tables, and other graphic items are in place.
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If you have uploaded a Microsoft Word document (the recommended procedure), what you see now is a PDF image file, which has been generated from your document file at the file server. By checking this PDF image file, you can confirm that the file server "sees" your document as you intended. (The quality of PDF image is not equal to the actual print, which should be better than you see on the screen.)
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If you have uploaded a PDF file, you have to be very sure about font embedding. If all the fonts were not embedded correctly, what you see on the screen may not be the same as what the server sees (and thus the actual page image to be printed). If you are not sure about font embedding, ask someone around you or contact to the Help Desk.
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If necessary, edit your manuscript for fixing any problems and upload the new version to replace the original version. You can freely edit, modify, and replace your abstract before the deadline of on-line paper submission.
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You will be given one B&W pages in the Book of Abstract. If you uploaded two pages or more, only the first one page will be printed.
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The Book of Abstract will be printed in B&W even if you could see the downloaded image as a color document.
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You are the best person to ensure the appearance of your manuscript in the Book of Abstract to be what it should be. Thank you for your cooperation in verification of the downloaded image.
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You can contact the Help Desk for technical issues regarding manuscript downloading.
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Short Abstract; Publication of the Book of Abstracts
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Short abstract
The short abstract is intended to be posted on the Web. The length should be 200 words or less. No figures and tables are allowed. Use standard characters only. However, a few HTML tags and Greek letters may be used as shown in the Instructions on Special Characters. The short abstracts of accepted papers may be posted on the Web with the final program after the publication date of the Book of Abstracts. Please confirm the appearance of your tags and special characters on the final confirmation screen of the on-line paper submission.
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Publication of the Book of Abstracts
The Book of Abstracts will be published by MSSJ on September 2, 2013.
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The organizing committee will award young scientists the "Best Presentation Prize" for their outstanding poster presentations. Applied presentation to this award will be reviewed by the organizing committee at the conference. The organizing committee will award about 5 presentations. If you would like to apply to this award, please select "Yes" in the field of "Best Presentation Award" of the submission form.
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Registration |
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Registration desk will be open at 9:00 in Entrance Hall of the first floor.
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Location |
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Session room:
ROOM A: Main Convention Hall (2nd Floor)
ROOM B: Rm 101 (1st Floor)
ROOM C: Rm 102 (1st Floor)
ROOM D: Rm 202 (2nd Floor)
ROOM P: Multi-Purpose Hall (1st Floor), Poster & Corporate Exhibition
Floor guide (PDF file)
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Plenary/Special/Award Lectures |
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You will make presentation in ROOM A (Main Convention Hall).
The length for the plenary lectures is 50-minutes.
The length for the special lecture is 60-minutes.
The length for the award lecture is 20-minutes.
Please leave 5 minutes for discussion.
Computer projection will be equipped (see Computer Data Projection).
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Oral Presentations (Symposiums, Workshops, General sessions) |
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Please refer your presentation number for the room and start time of your presentation.
The length for oral presentation is 20-minutes. Keynote presentations are allocated 40 minutes.
Please leave 5 minutes for discussion.
Computer projection will be equipped (see Computer Data Projection).
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Computer Data Projection |
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The organizing committee recommends the speakers to use their own laptop computer with an analog VGA (mini D-SUB 15pin) connector for data projection, to avoid trouble due to incompatibility. Please bring the AC power adaptor for your computer. A VGA cable is prepared for use.
Make sure to test your data projection in the session room during the break time just before your session.
Please turn off sleep-mode and screen saver of your computer prior to your presentation. The computer must be kept alive and AC power supplied throughout the session, to avoid any trouble.
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Poster Presentations |
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Poster |
Poster board size is 180 cm wide and 210 cm high. Please provide your own supplies, including pushpins and Velcro Tape, to mount your poster. Posters must be in place on the scheduled day (the poster number is indicated at the top of the board), the first day: 10:00-17:00, the second and third day: 9:00-17:00.
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Poster
Attendance |
Presenters should attend their posters 11:20-12:20 (odd number posters) and 13:40-14:40 (even number posters) of the scheduled day.
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Inquiries about Presentation and Paper Submission
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